Both tools let clients review and approve files. The biggest differences are in the price for small teams and in the range of features for large organizations. Every statement about Ziflow comes with a source. This page is operated by CLAPPO; we are a competitor of Ziflow.
As of October 5, 2026, details last checked on October 5, 2026. Details on Ziflow according to the pricing page, security page, Enterprise page and integrations page as well as the help article on branding, retrieved on October 5, 2026. Details on CLAPPO according to the CLAPPO pricing page.
| Criterion | CLAPPO | Ziflow |
|---|---|---|
| Plan with 15 users | €169 net per month (Team, 15 users, 500 GB storage), cancel monthly | US$199 per month on yearly billing (Standard, 15 users, 1 TB storage) |
| Larger plan | €279 net per month (Studio, unlimited users, 1 TB storage) | US$329 per month on yearly billing (Pro, 20 users, 2 TB storage) |
| Billing | Monthly or yearly (yearly: pay for 10 instead of 12 months, e.g. Freelancer €350 net per year) | Monthly or yearly; discount for yearly subscription according to the pricing page 20% (Standard) and 17.5% (Pro) |
| Free plan | No | Yes: 2 users, 2 GB storage, 1 workflow stage, 60 days of review history |
| Free trial | 14 days, no credit card, with sample projects | Trial without credit card according to the pricing page |
| Storage | 25 GB to 1 TB depending on plan | Standard 1 TB, Pro 2 TB, Enterprise from 4 TB |
| Number of reviewers (approvers) | Depending on plan, 10 to unlimited | Unlimited in all plans |
| Reviewers without their own account | Yes, personal link by email | Yes, according to the pricing page reviewers do not need a user license |
| Custom branding | Logo and brand color in all plans | Logo, subdomain and header color from Standard; extended branding in the review area from Pro; "Powered by Ziflow" notice can be switched off in Enterprise |
| Involving external freelancers | In all plans, dedicated freelancer role | No dedicated freelancer role mentioned; unlimited reviewers inside and outside the organization |
| Multi-stage approval workflows | Two fixed stages: first internal, then client | Yes, sequential and parallel review stages; Enterprise with unlimited stages and templates |
| Integrations | Notifications to Slack and Microsoft Teams | Native integrations with, among others, Slack, Microsoft Teams, monday.com, Asana, Jira, Dropbox, SharePoint and Adobe Creative Cloud |
| API and webhooks | No | Yes, REST API and webhooks according to the Enterprise page (plan not stated) |
| Single sign-on (SSO) and 2FA | No | Yes, according to the Enterprise page (plan not stated) |
| Certifications | None | ISO/IEC 27001, SOC 2 Type II; GDPR is listed on the security page |
| Hosting | Germany: servers, database and files at Hetzner, managed by ELMACO | AWS; a region is not stated on the security page |
For 15 users, the CLAPPO pricing page lists €169 net per month (Team, 500 GB storage). The Ziflow pricing page lists US$199 per month on yearly billing for the Standard plan with 15 users, with 1 TB storage (as of October 5, 2026). The prices are stated in different currencies and are not converted. Ziflow additionally offers a free plan for 2 users.
If you have to prove certifications such as ISO 27001 or SOC 2, need multi-stage approval workflows, an API, webhooks or single sign-on, want to use many integrations or need more than 1 TB of storage.
If you are a freelancer or a small to mid-sized agency and want clients to approve via a link, want all features without plan tiers, want to involve freelancers and prefer prices in euros, hosting in Germany and support from Germany.
No. With CLAPPO, approvers open a personal link; with Ziflow, according to the pricing page, reviewers do not need a user license.
Ziflow is a trademark of its respective owner. CLAPPO is not affiliated with Ziflow. All details without guarantee; the respective provider's pages are authoritative.
No risk, no credit card. We set up your trial account personally.
You are not testing in an empty environment: your account comes with sample projects, images, comments and approvals, so you see right away how CLAPPO works day to day.
